Privacy Statement

Introduction & Scope Of This Privacy Policy

G M Jones Ltd (GMJ) understands that your privacy is important to you and that you care about how your personal data is used and shared online.

We respect and value the privacy of everyone who visits our website(s) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under law. Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first use of our website(s). If you do not accept and agree with this Privacy Policy, you must stop using our website(s) immediately. GMJ Ltd, a limited company registered in England under company number 4969497 whose registered address and main trading address is:

GMJ Ltd, Parc Ty Gwyn, Betws Road, LL26 0PQ

Why The Policy Exists
This privacy policy ensures that GMJ Ltd:
• Complies with data protection law and follows good practice
• Protects the rights of staff, customers and partners
• Is open about how it stores and processes individuals’ data
• Protects itself from the risks of a data breach.

1. Data Protection Law
The Data Protection Act 1998 & EU Regulation 2016/679 – the General Data Protection Regulation describes how organisations must collect, handle and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials. To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully. The Data Protection Act is underpinned by eight important principles. These say that personal data must:
1. Be processed fairly and lawfully
2. Be obtained only for specific, lawful purposes
3. Be adequate, relevant and not excessive
4. Be accurate and kept up to date
5. Not be held for any longer than necessary
6. Processed in accordance with the rights of data subjects
7. Be protected in appropriate ways
8. Not be transferred outside the European Economic Area (EEA), unless that country or We/Us/Our/Ourselves

2. Information About Us
Our website(s) is operated & controlled by us and designed, hosted and supported by Blah Ltd.

3. What Does This Policy Cover?
This Privacy Policy applies only to your use of our website(s). Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

4. Your Rights
As a data subject, you have the following rights under the GDPR, which this policy and our use of personal data have been designed to uphold
• The right to be informed about our collection and use of personal data
• The right of access to the personal data we hold about you (see point 12)
• The right to rectification if any personal data we hold about you is inaccurate or incomplete (please contact us using the details in point 14)
• The right to be forgotten i.e. the right to ask us to delete any personal data we hold about you (we only hold your personal data for a limited time, as explained in section 6 but if you would like us to delete it sooner, please contact us using the details in point 14)
• The right to restrict (i.e. prevent) the processing of your personal data
• The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation)
• The right to object to us using your personal data for particular purposes
• Rights with respect to automated decision making and profiling.

If you have any cause for complaint about our use of your personal data, please contact us using the details provided in point 14 and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

5. What Data Do We Collect?
Depending upon your use of our website(s), we may collect some or all of the following personal, and non-personal data (please also see point 13 on our use of Cookies and similar technologies):
1. Name & contact information such as email addresses, postal address, telephone & mobile numbers
2. Your IP address
3. The date and time of the visit and how long you remained on our website(s)
4. If applicable, the referral URL (the site from which the visitor has come)
5. The pages visited on our website(s)
6. Information about the device and browser (such as, browser type and version, operating system, etc)

6. How Do We Use Your Data?
• All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the GDPR at all times. For more details on security see point 7.
• Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
o Supplying our products and services to you (please note that we require your personal data in order to enter into a contract with you)
o Replying to emails from you
o Any other legitimate reasons.
• With your permission and/or where permitted by law, we may also use your data for marketing purposes which may include contacting you by email, telephone, and/or post with information, news and offers on our products and services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
• You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
• We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will, therefore, be retained for the following periods:
o Personal data will not be held for more than six years after it ceases to be current unless there is a specific reason for doing so.

7. How And Where Do We Store Your Data
• Your data will only be stored in the UK.
• We are committed to protecting your personal information and implement appropriate technical and organisational security measures to protect it against any unauthorised or unlawful processing and against any accidental loss, destruction, or damage

8. Do We Share Your Data?
• Subject to section 8b, we will not share any of your data with any third parties for any purposes.
• 8b. In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal obligations, a court order, or a governmental authority.

9. What Happens If Our Business Changes Hands?
• We may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of our business. Any personal data that you have provided will, where it is relevant to any part of our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by us.
• In the event that any of your data is to be transferred in such a manner, you will not be contacted in advance and informed of the changes.

10. How Can You Control Your Data?
• In addition to your rights under the GDPR, set out in point 4, when you submit personal data via our website(s), you may be given options to restrict our use of your data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details).
• You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

11. Your Right To Withhold Information
• You may access certain areas of our website(s) without providing any data at all. However, to use all features and functions available on our website(s) you may be required to submit or allow for the collection of certain data.
• You may restrict our use of Cookies. For more information, see point 13.

12. How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by us (where such data is held). Under the GDPR, no fee is payable and we will provide any and all information in response to your request free of charge within 30 days. Please contact us for more details at info@gmj.wales or using the contact details below in point 14.

13. Cookies
What is a cookie? A cookie is a small text file that is stored on the web browser of your computer or mobile device by a website’s server. The information that is collected is unique to you and only the server that delivered the cookie will be able to retrieve or read its contents.
The benefits of cookies - Cookies are often used to enhance your experience on a website as they can remember information about your visit, such as your personal preferences. For example, cookies are used when you create an account with a website so that information about you can be remembered saving you time on your next visit.
How we use cookies - We use traffic log cookies (via Google Analytics) to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. If you do not want to accept please navigate away from this website, if you choose to continue viewing the website cookies will still be activated. To learn more about how to disable cookies or opt out of their usage please visit www.aboutcookies.org. Please be aware that disabling cookies may prevent you from taking full advantage of the website.

14. Contacting Us
If you have any questions about our website(s) or this Privacy Policy, please contact us by email at info@gmj.co.uk, by telephone on 01492 641301, or by post at GMJ, Parc Ty Gwyn, Betws Road, LL26 0PQ. Please ensure that your query is clear, particularly if it is a request for information about the data we hold about you.

15. Changes To Our Privacy policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on our website(s) and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our website(s) following the alterations. We recommend that you check this page regularly to keep up-to-date.



© 2018 Content is copyright G M Jones Ltd, Llanrwst, North Wales.
All rights reserved. Registered in Wales: Company No 4969497.
VAT No 709 5116 40

Website by BLAH
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Cookies

What is a Cookie

A cookie, also known as an HTTP cookie, web cookie, or browser cookie, is a piece of data stored by a website within a browser, and then subsequently sent back to the same website by the browser. Cookies were designed to be a reliable mechanism for websites to remember things that a browser had done there in the past, which can include having clicked particular buttons, logging in, or having read pages on that site months or years ago.

NOTE : It does not know who you are or look at any of your personal files on your computer.

Why we use them

When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.

These pieces of information are used to improve services for you through, for example:

  • recognising that you may already have given a username and password so you don’t need to do it for every web page requested
  • measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure they are fast
  • analysing anonymised data to help us understand how people interact with our website so we can make them better

You can manage these small files and learn more about them from the article, Internet Browser cookies- what they are and how to manage them

Learn how to remove cookies set on your device

There are two types of cookie you may encounter when using our site :

First party cookies

These are our own cookies, controlled by us and used to provide information about usage of our site.

We use cookies in several places – we’ve listed each of them below with more details about why we use them and how long they will last.

Third party cookies

These are cookies found in other companies’ internet tools which we are using to enhance our site, for example Facebook or Twitter have their own cookies, which are controlled by them.

We do not control the dissemination of these cookies. You should check the third party websites for more information about these.

Log files

Log files allow us to record visitors’ use of the site. The CMS puts together log file information from all our visitors, which we use to make improvements to the layout of the site and to the information in it, based on the way that visitors move around it. Log files do not contain any personal information about you. If you receive the HTML-formatted version of a newsletter, your opening of the newsletter email is notified to us and saved. Your clicks on links in the newsletter are also saved. These and the open statistics are used in aggregate form to give us an indication of the popularity of the content and to help us make decisions about future content and formatting.